To Call

Lead Manager System

We created our own custom online lead management system, calling it simply “Lead Manager System (LMS)”.  We needed just the right Customer Relationship Management (CRM) software for our clients to follow-up leads, and also to provide us with reports and feedback in regard to marketing efforts.  Today, after a decade of development, that system is incredibly important to our clients.  It is available to our clients without charge, and it provides powerful insights to them, plus to us it provides a cross-sectional view of all of our clients’ marketing effectiveness and trends. The tool has powerful reporting and drip email/text campaign contact management.


The LEAD MANAGER SYSTEM™ (LMS) has everything we could possibly think of in regard to marketing bells and whistles. It was a huge programming project and now is a very powerful tool for our clients.

Here are a few of the main features:

  • Manage all of your leads in one secure place
  • Lead and personal reminders and automated appointment scheduling
  • Be alerted of new leads as they come in
  • The automated contact form inputs leads securely into the system from your website
  • Maintain contact notes and download addresses
  • Multilevel and unlimited timed follow-up emails and texts, including email attachments
  • Assign leads to specific team members
  • Prioritize leads for quick attention to the best ones
  • Gain more referrals and refer extra leads directly to affiliated schools or programs
  • Client administrators see all activity and can track all contacts
  • Prioritizes your leads to allow you to pay attention to the best ones
  • Get reminders of leads that are falling through the cracks
  • Convert current and old leads into the new system
  • Texting and emailing within the platform and recording of all lead contacts
  • Instant referral of leads to any other network member or program
  • Assignment of leads to individuals and reminders when leads are not dealt with within established time frames
  • One-click reassignment of leads to another team member
  • Tracking of marketing tactics and codes right through to enrollment (very important!)
  • Reporting of the effectiveness of marketing tactics and team members
  • Tracking of ALL contacts with the lead, so others can pick it up if the initial person is not available
  • Easy dumping of lead data into external email campaigns (like newsletters)

There is no cost for our clients to use the LMS tool. Just let us know when you are ready. Participation in using this system is totally optional. Should you ever wish to leave LMS, you can simply download your data and move it elsewhere.

“LMS is one of the most feature-rich programs I’ve ever used.” – Rebecca Boone, Program Manager, Teen Challenge Columbus Girls Academy


All we need to launch LMS for our clients’ use is for them to complete our LMS questionnaire. It asks for specific information that will help us make the conversion, including some of the initial settings. As soon as we receive that information from the client, we set up their LMS installation. We’ll then add the inquiry form on their website, so new leads will go directly into LMS.

Address information from old leads in another system can be easily transferred over, but please be aware that the contact information (notes) or other special tagging or categorizations in any other system cannot, and neither can referral leads (if you are using a referral service other than BC). So, some clients may want to run both systems simultaneously for a time, until old leads and referrals are played out. Others will want to move their leads over now, so they are all managed in one place. In LMS they can be individually categorized and notes added after the conversion takes place.

PLEASE NOTE: We will NOT require any marketing client to choose our LMS system. We will never penalize any client for not choosing to use the Lead Manager System™, but it will be unfortunate for those who don’t. It is free and here for all clients’ use, should they wish to take advantage of it and the special marketing tools and “bells and whistles” that it offers, plus others that we plan to add in the future.


We built in some very special (optional) features to improve your enrollments. Here are three main optional features that you should be aware of (and many more are coming!):

1. DIRECT LEAD SHARING (OPTIONAL): With LMS you can pass a lead directly to another program in our network with a simple click. Such sharing of leads helps keep our clients’ lead acquisition costs to a minimum. You decide who to refer to or establish such guidelines for your staff. Most of the leads you receive are not a good fit for your program, but that may be a good fit for another program in our network. There is no cost for direct lead sharing.

2. DIRECT REFERRALS FROM AND TO BEST CHOICE ADMISSION SERVICES (OPTIONAL): If you are also wanting referrals (adolescent programs only) from Best Choice Admissions, or to be paid for referring your unused leads through BCA, the system is seamless in providing for the easy transfer of such information to and from that service. Again, this is totally optional.


What Our Clients Say

Colorado Office
5550 Tech Center Drive Suite 306
Colorado Springs, CO 80919

© Copyright 2024 Exceed Online Marketing - All Rights Reserved.